“Meeting” is a dreaded word to office workers everywhere, which is why conference room design is important. Meetings are meant to enact procedural improvements through in-person collaboration, and potentially foster workplace camaraderie. Instead, they too often descend into rambling speeches and off-the-rail tangents that leave workers feeling like their time was stolen and wasted.
Simple meeting etiquette can alleviate many of these issues. Send out an agenda so attendees can arrange their thoughts before topics are discussed. Include the meeting’s location so workers aren’t left scrambling. Double-check the technical equipment so valuable time is not lost to cuing up an uncooperative projector. Keep a break room nearby stocked with tea, coffee, nuts, fruit, and granola. Keep the meeting on-topic and respect time limits.
Beyond meeting procedures, there are a number of steps company leaders can take to improve the productivity of meetings through the design of the conference room itself.
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